🎙 YAIVA AI VOICE ASSISTANT SETUP

LET'S BUILD YOUR
AI VOICE ASSISTANT

Before we begin building, we need to learn how your business works. The information you provide during this setup is what YAIVA will use to configure and train YOUR AI Voice Assistant for your company.

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Why are we asking for this information?

Your AI Voice Assistant needs to understand your services, business hours, customers, call-handling preferences, appointments, frequently asked questions and special instructions. The more complete your answers are, the better we can build your assistant to represent your business.

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Have Your Business Information Handy Services, hours, phone numbers, appointment information, common customer questions and special instructions will help.
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Please Don't Enter Passwords Never enter passwords, payment information, API keys or other private login credentials in your setup answers.
First, let's choose the voice for YOUR AI Voice Assistant.
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YOUR YAIVA SETUP

Here's How the Process Works

We'll guide you through the information we need to build YOUR AI Voice Assistant around the way your business actually works.

1
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Choose Your Voice

Listen to the available voices and choose the one that fits your business.

2
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Tell Us About Your Business

Give us your services, hours, customer information and business details.

3
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We Build Your Assistant

YAIVA uses your information to configure and train YOUR AI Voice Assistant.

4
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Review & Test

We review the setup and test how your assistant handles real conversations.

5
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Go Live

Once everything is ready, YOUR AI Voice Assistant can begin helping customers.

You don't need to be an AI expert. Just tell us about your business the way you would explain it to a new employee. We'll use that information to build the assistant around your business.
STEP 1: CHOOSE YOUR AI VOICE ↓
STEP 1

Choose Your AI Voice

Choose female or male, listen to the voices, and select the voice you want speaking for YOUR AI Voice Assistant.

Which voice would you like to hear?
🎙️
CLONE YOUR OWN VOICE Have YOUR AI Voice Assistant speak in your own unique voice.
LEARN ABOUT VOICE CLONING →
Female Voices
Male Voices
🎙️ YOUR SELECTED VOICE
VOICE SELECTED ✓   NEXT: TELL US ABOUT YOUR BUSINESS ↓
VOICE CONFIRMATION

Ready to Build YOUR AI Voice Assistant?

Once your voice is selected, we'll move into the business setup. Your answers will become the information YAIVA uses to configure and train your assistant.

Your Selected Voice
Choose your voice above to continue

Select a voice in Step 1. Once selected, the setup button below will be ready.

Voice selected ✓ You're ready for the business setup.
You can still change your selected voice before your assistant goes live.
STEP 2 — YOUR BUSINESS

Tell Us About Your Business

This becomes part of the build sheet we use to configure YOUR AI Voice Assistant. Give us the information you would want a new employee to know before answering your phones.

Selected Voice: Not selected yet
Business & Contact Information

Start with the basic information YAIVA needs to identify your company and understand who we are building for.

Leave blank if you do not have a website.
If customers do not visit your location, enter your office/base address or leave blank.
How Your Business Operates

These details help us understand what your assistant may need to explain to callers.

Basic Business Preferences

Check anything that applies. We will collect the detailed rules in the next steps.

Live Person Transfer Information
Security reminder: Do not enter passwords, credit card information, API keys or login credentials anywhere in this setup. If YAIVA later needs an integration connected, we will handle that through the proper secure connection process.
STEP 3 — YOUR AI ASSISTANT

How Should YOUR AI Voice Assistant Work?

Now tell us how you want your assistant to sound, greet callers, gather information and respond when customers need help.

Assistant Identity & Personality

Give your assistant a name and tell us how you want it to represent your company.

Don't worry about making it perfect. YAIVA can help polish the wording during setup.
What Should Your Assistant Handle?

Tell us why customers normally call and what information your assistant should gather.

When the Assistant Needs Help

Tell us what should happen when the AI cannot confidently answer a question or the caller needs additional help.

Special Call-Handling Instructions

This is where you can tell us about rules that are unique to your business.

Think of it this way: If you were training a new employee who was going to answer your phones tomorrow, what would you want that person to know about speaking with your customers?
STEP 4 — APPOINTMENTS & CALENDAR

How Should Appointments Be Scheduled?

YOUR AI Voice Assistant can answer callers 24/7. Now tell us which calendar you use and exactly when the assistant is allowed to offer appointments.

Your AI doesn't clock out when your office closes. A customer can call at night or on the weekend and still schedule an available future appointment. Existing customers can also call about scheduling or rescheduling.
Your Current Calendar

First, tell us what you currently use for appointments.

Enter the customer-facing booking or scheduling link you currently use.
No calendar? That's okay. YAIVA can recommend a Google Calendar setup as a straightforward starting point. We will help determine the appropriate scheduling connection during your setup. Please do not enter any Google password or login credentials here.
What Can the AI Schedule?

Tell us which appointment types callers should be able to schedule.

Days & Hours Appointments May Be Booked

This is the availability YOUR AI Voice Assistant should offer callers. The AI itself can still answer calls 24/7.

Booking & Rescheduling Rules

These rules tell the AI what it may confirm immediately and how to handle existing customers.

STEP 5 — TRAINING & KNOWLEDGE

Let's Teach YOUR AI About Your Business

YAIVA will use your approved business information to help configure and train YOUR AI Voice Assistant so it can give callers useful, consistent answers.

You don't have to write an entire knowledge base yourself. YAIVA can review your website and research strong frequently asked questions for your type of business. You provide the company-specific details that only you can accurately approve.
Your Website & Knowledge Sources

If you already gave us your website earlier, we'll use it here automatically.

How we'll use it: YAIVA can review relevant public pages such as services, FAQs, about, policies and other useful customer information when preparing the knowledge for your AI Voice Assistant.
Why a website helps: A well-built business website can give both customers and your AI Voice Assistant a reliable source for services, policies, FAQs and other important company information.
Frequently Asked Questions

We'll help with the research. You only need to tell us about questions or answers that are unique to your company.

Don't worry if you can't think of everything. YAIVA will also research relevant FAQs for your industry.
Pricing, Estimates & Promotions

You control what YOUR AI Voice Assistant is allowed to discuss with callers.

Policies, Warranties & Important Rules

Give us the business-specific facts that should not be guessed or assumed.

What Should the AI Never Guess?

If information is uncertain, sensitive or requires a human decision, tell us here.

Security reminder: Do not enter passwords, API keys, credit card information, banking information or login credentials in this form. Any required account connections will be handled separately through the appropriate secure setup process.
FINAL STEP — REVIEW & SUBMIT

You're Ready to Build YOUR AI Voice Assistant

Review your setup information below. Once submitted, YAIVA will use your approved information to prepare, configure and train YOUR AI Voice Assistant.

Your Selected AI Voice
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Your Setup Review

This is a quick review of the information saved throughout your setup. You can scroll back to any section above if you need to make a change.

Business Information
No information saved yet.
AI Assistant Setup
No information saved yet.
Appointments & Calendar
No information saved yet.
Training & Knowledge
No information saved yet.
Please do not provide passwords, payment card numbers, banking information, API keys or login credentials in your setup responses. Required account connections will be handled separately through the appropriate secure process.

What Happens Next?

1 — YAIVA Reviews Your Setup We review your business information, voice selection, scheduling rules and training details.
2 — We Build & Train We configure YOUR AI Voice Assistant and prepare the approved business knowledge it needs.
3 — Review, Test & Go Live Your assistant is reviewed and tested before your live activation process is completed.