How AI Voice Assistant Works for Businesses | Tampa Bay Virtual Receptionist

How Your AI Voice Assistant Works for Businesses in Tampa Bay

Step-by-step: demo, setup, voice choice, forwarding after the 3rd ring, and transparent carrier fees so you never miss a call again.

Step 1

Discovery & Live Demo

Call our demo line and use your own business name—we’ll show you how the AI answers, responds, books, and summarizes calls.

  • Instant pickup—no voicemail ever.
  • Professional greeting as your company’s receptionist.
  • Real booking, FAQs, and transfer handling.
Step 2

Onboarding & Setup

Customize for Your Business

  • Business hours, services, pricing, promos, and emergency rules.
  • Booking integration and smart call routing/transfer rules.
  • FAQs and policies for accurate, brand-safe answers.

Choose Any Voice You Like

Pick from our curated male and female voices (English, Spanish, Italian, French, German, Portuguese): AI Voice Assistant Voice Samples

Step 3

Approve, Build & Go Live

Once you’re happy with the setup and voice selection, we build your dedicated AI agent and connect it to your phone system.

Keep Your Current Number

  • Forward your business line to the agent’s number through your phone company portal.
  • Set it so that after the 3rd ring, the AI takes over if no one answers.
  • No customer-facing number change required.

Transparent Carrier Fees

  • $2.50/month phone line fee.
  • $0.15/minute of talk time.
  • Forwarding is configured in your carrier/phone company portal.

These are standard carrier pass-through fees, separate from your plan.

Step 4

What Happens on Every Call

Instant Pickup

No waiting. The AI greets callers as your receptionist and detects their intent.

Smart Actions

Answers FAQs, books appointments, prioritizes urgent issues, or transfers to staff.

Email Summary

You get a call summary, full transcript, and the recording after every call.

Step 5

Ongoing Optimization

  • Update FAQs, pricing, promos, and scripts anytime.
  • Add new services or seasonal messaging.
  • Review transcripts to fine-tune performance.

FAQs

Can we choose the AI voice?

Absolutely. Pick any voice from our voice samples. We support multiple languages and tones.

Do we need to change our phone number?

No. You simply forward your existing business number to the agent’s number. Many clients set forwarding so the AI takes over after the 3rd ring.

What are the extra carrier fees?

$2.50 per month for the phone line, plus $0.15 per minute of talk time. We keep these pass-through fees fully transparent.

How do transfers to a live person work?

We configure smart routing so the AI can transfer calls to your staff or a backup line when needed.

What do we receive after each call?

We email a call summary, the full transcript, and the recording to your team.

Ready to See It in Action?

Try the demo, choose your voice, and we’ll build your agent to go live.

Note: Call forwarding is completed in your phone company portal (carrier settings). We’ll guide you on recommended ring counts and transfer rules.

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24/7 AI Receptionist for Tampa Bay

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By appointment only

8100 Park Boulevard - B8
Pinellas Park, FL 33781
USA
📞 Try a Live Demo: (727) 369-6700
📱 Call or Text: (727) 598-4607 | Text Us
💬 Name Your Price: (727) 615-4800
AI That Answers Calls and Punchlines.
Go ahead — fire your voicemail and hire Samantha. She’ll answer calls, crack a joke, and book your customers before your competition even calls back. Now isn’t that worth a demo?

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